Presenting a Paper in a Conference

Presenting a Paper in a Conference

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Presenting a Paper in a Conference

Why should you write a Paper?

When you are writing a paper for a conference, you are usually also presenting.

Writing a paper gives you some visibility during a conference. People attending the conference will get in touch with you after the conference if they relate to your topic.

You will be able to add the information on your CV.

You will get a discount to the conference ticket.

You show some visibility to your employer.

 

How: Call for Paper

1. Watch the dates

Deadlines to provide an abstract can be 6 months before the conference. So check upfront and ensure you get notified when registrations are open

2. Read streams description

Before making a decision, you need to take some time to identify the various streams covered by the conference. Reading the description of each of them, will allow you to identify the best match between the stream and the experience you have on a given topic. It will also allows you to consider options you would not have thought about before.

Keep in mind that the streams can change from year to year for the same conference.

Your objective in the end is to be selected.

2. Take time for the abstract and the 1 page content

You will always be asked for an abstract (at least 150 pages).

Sometimes you can also be asked for a full page describing your paper.

Don’t underestimate the time for it.

How: Respect the formatting

Download the paper template.

How: printing in black and white?

Check whether your paper is still readable when printed in black and white.

How: SAS Institute Inc. Legal Requirements

For lambda user, it is not obvious what’s the difference between a Trademark and a Copyright.

So when it comes to writing papers about SAS product, you can refer to this list which tells you when to use a ® (shortcut: alt + R on Mac) or a ™ (shortcut: Alt + Maj + D on Mac).

References

  1. https://www.sas.com/en_us/legal/trademarks.html  and its PDF equivalent.
  2. Referring to SAS and It’s Products and Services (april 2015)

General Statement

In your paper, you should add this statement without modifying it:

SAS and all other SAS Institute Inc. product or service names are registered trademarks or trademarks of SAS Institute Inc. in the USA and other countries. ® indicates USA registration.

Outputs generated by SAS® software

The [output/code/data analysis] for this paper was generated using [SAS/STAT] software, Version [9] for [Linux]. Copyright © [2014] SAS Institute Inc. SAS and all other SAS Institute Inc. product or service names are registered trademarks or trademarks of SAS Institute Inc., Cary, NC, USA.

The does and don’t

Here are some recommandations given in the PDFs:

  • Don’t write: We used SAS to … but We used SAS software to …
  • Don’t write:  SAS/GRAPH’s capabilities but SAS/GRAPH software’s capabilities (but I’m not sure why they don’t put a ® symbol here)
  • Don’t write: SAS-based applications but Applications based on SAS software

PDFLaTeX

If you are using PDFLaTeX, you can create commands. This way, you don’t have to remember on whether you need to add a trademark or a register symbol.

\newcommand{\curriculumpathways}{Curriculum Pathways\textsuperscript{\textregistered{}} software}
\newcommand{\enterpriseguide}{Enterprise Guide\textsuperscript{\textregistered{}} software}
\newcommand{\enterpriseminer}{Enterprise Miner\textsuperscript{\texttrademark{}} software}
\newcommand{\enterpriseminerlogo}{Enterprise Miner (logo)\textsuperscript{\texttrademark{}}}
\newcommand{\jmp}{JMP\textsuperscript{\textregistered{}} software}
\newcommand{\jmpercable}{JMPer Cable\textsuperscript{\textregistered{}} newsletter}
\newcommand{\jmpin}{JMP IN\textsuperscript{\textregistered{}} software}
\newcommand{\mutlivendorarchitecture}{MultiVendor Architecture\textsuperscript{\texttrademark{}}}
\newcommand{\mva}{MVA\textsuperscript{\texttrademark{}}}
\newcommand{\riskdimensions}{Risk Dimensions\textsuperscript{\textregistered{}} software}
\newcommand{\sassoftware}{SAS\textsuperscript{\textregistered{}} software}
\newcommand{\sascertifiedprofessionnallogo}{SAS Certified Professional (logo)\textsuperscript{\\texttrademark{}}}
\newcommand{\sascommagazine}{sas com\textsuperscript{\textregistered{}}magazine}
\newcommand{\sasconsulting}{SAS Consulting\textsuperscript{\textregistered{}} services}
\newcommand{\sasonlinedoc}{SAS OnlineDoc\textsuperscript{\textregistered{}} documentation}
\newcommand{\sasonlinetutor}{SAS OnlineTutor\textsuperscript{\textregistered{}} training software}
\newcommand{\sasvideoproductions}{SAS Video Productions\textsuperscript{\textregistered{}} service}
\newcommand{\sasvideoproductionslogo}{SAS Video Productions (logo)\textsuperscript{\textregistered{}}}
\newcommand{\sasaccess}{SAS/ACCESS\textsuperscript{\textregistered{}} software}
\newcommand{\sasaf}{SAS/AF\textsuperscript{\textregistered{}} software}
\newcommand{\sasassist}{SAS/ASSIST\textsuperscript{\textregistered{}} software}
\newcommand{\sascpluscompiler}{SAS/C\textsuperscript{\texttrademark{}} C++ compiler}
\newcommand{\sasccompiler}{SAS/C\textsuperscript{\texttrademark{}} compiler}
\newcommand{\sascfsl}{SAS/C\textsuperscript{\texttrademark{}} Full-Screen Library}
\newcommand{\sascrl}{SAS/C\textsuperscript{\texttrademark{}} Resident Library}
\newcommand{\sascalc}{SAS/CALC\textsuperscript{\textregistered{}} software}
\newcommand{\sasconnect}{SAS/CONNECT\textsuperscript{\textregistered{}} software}
\newcommand{\sascpe}{SAS/CPE\textsuperscript{\texttrademark{}} software}
\newcommand{\sascx}{SAS/CX\textsuperscript{\texttrademark{}} compiler}
\newcommand{\sasdirect}{SAS/Direct\textsuperscript{\texttrademark{}} software}
\newcommand{\sasdmi}{SAS/DMI\textsuperscript{\textregistered{}} software}
\newcommand{\saseist}{SAS/EIST\textsuperscript{\texttrademark{}} software}
\newcommand{\sasenglish}{SAS/ENGLISH\textsuperscript{\texttrademark{}} software}
\newcommand{\sasets}{SAS/ETS\textsuperscript{\textregistered{}} software}
\newcommand{\sasfsp}{SAS/FSP\textsuperscript{\textregistered{}} software}
\newcommand{\sasgis}{SAS/GIS\textsuperscript{\texttrademark{}} software}
\newcommand{\sasgraph}{SAS/GRAPH\textsuperscript{\textregistered{}} software}
\newcommand{\sasimage}{SAS/IMAGE\textsuperscript{\texttrademark{}} software}
\newcommand{\sasiml}{SAS/IML\textsuperscript{\textregistered{}} software}
\newcommand{\sasimldsi}{SAS/IMS-DL/I\textsuperscript{\texttrademark{}} software}
\newcommand{\sasinsight}{SAS/INSIGHT\textsuperscript{\texttrademark{}} software}
\newcommand{\sasintrnet}{SAS/IntrNet\textsuperscript{\texttrademark{}} software}
\newcommand{\saslab}{SAS/LAB\textsuperscript{\texttrademark{}} software}
\newcommand{\saslookup}{SAS/LOOKUP\textsuperscript{\texttrademark{}} software}
\newcommand{\sasmddb}{SAS/MDDB\textsuperscript{\texttrademark{}} server}
\newcommand{\sasor}{SAS/OR\textsuperscript{\textregistered{}} software}
\newcommand{\sasphclinical}{SAS/PH-Clinical\textsuperscript{\texttrademark{}} software}
\newcommand{\sasqc}{SAS/QC\textsuperscript{\textregistered{}} software}
\newcommand{\sasreplay}{SAS/REPLAY-CICST\textsuperscript{\texttrademark{}} software}
\newcommand{\sasrterm}{SAS/RTERM\textsuperscript{\texttrademark{}} software}
\newcommand{\sassecure}{SAS/SECURE\textsuperscript{\texttrademark{}} software}
\newcommand{\sassession}{SAS/SESSION\textsuperscript{\textregistered{}} software}
\newcommand{\sasshare}{SAS/SHARE\textsuperscript{\textregistered{}} software}
\newcommand{\sasspectraview}{SAS/SPECTRAVIEW\textsuperscript{\textregistered{}} software}
\newcommand{\sasstat}{SAS/STAT\textsuperscript{\textregistered{}} software}
\newcommand{\sastoolkit}{SAS/TOOLKIT\textsuperscript{\textregistered{}} software}
\newcommand{\sastutor}{SAS/TUTOR\textsuperscript{\texttrademark{}} software}
\newcommand{\saswarehouseadministrator}{SAS/Warehouse Administrator\textsuperscript{\textregistered{}} software}
\newcommand{\sasware}{SASware Ballot\textsuperscript{\textregistered{}}}
\newcommand{\scalableperfancedataserver}{Scalable Performance Data Server\textsuperscript{\texttrademark{}}}
\newcommand{\sastem2000}{SYSTEM 2000\textsuperscript{\textregistered{}} data management software}
\newcommand{\thepowertoknow}{The Power to Know\textsuperscript{\textregistered{}}}
\newcommand{\veridiem}{V eridiem\textsuperscript{\textregistered{}}}

 

So if I take back the two texts mentioned above: “SAS and all other SAS Institute Inc. product or service names are registered trademarks or trademarks of SAS Institute Inc. in the USA and other countries. ® indicates USA registration.” and “The [output/code/data analysis] for this paper was generated using [SAS/STAT] software, Version [9] for [Linux]. Copyright © [2014] SAS Institute Inc. SAS and all other SAS Institute Inc. product or service names are registered trademarks or trademarks of SAS Institute Inc., Cary, NC, USA.”, you could write it this way in LaTeX:

 

\newcommand{sasinstitute}{SAS Institute Inc.}

\newcommand{sasgeneralstatement}{SAS and all other \sasinstitute{} product or service names are registered trademarks or trademarks of \sasinstitute{} in the USA and other countries. \textsuperscript{\textregistered{}} indicates USA registration.}

\newcommand{sasoutputstatement}[4]{The #1 for this paper was generated using \sasstat{} software, Version #2 for #3. Copyright \textcopyright{} #4 \sasinstitute{} SAS and all other \sasinstitute{} product or service names are registered trademarks or trademarks of \sasinstitute{}, Cary, NC, USA.}

Call the statements:

\sasgeneralstatement{}
\sasoutputstatement{output/code/data analysis,9.4,iOS,2017}

 

How: other legal details

Get your employer agree that your work is presentation, signing an agreement document.

Ensure that you don’t share any confidential data in your paper.

How: Presenting

Your paper is ready. It’s time to prepare your intervention. Repeat it many time in front of a small audience beforehand.

Consider recording your intervention, so that you can improve yourself the next time and reuse it later on e.g. send it to your colleagues.

Next

Ideally, you have already provided your paper before the conference. You may have to provide your slides as well.

Update your business profiles (LinkedIn, Viadeo, Xing…).

Communicate your work to your colleagues (paper, video, new presentation internally) after agreeing with your N+1.

Some conferences sends a printed version of all the papers to the participants (eg. KSFE in Germany).

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